Alumni Community Platform

1KoDXg

מחלקת עבודה קהילתית שדרות

Problem

The organization has over ~260 former volunteers (“רכזים”) from its 10-year-long activity, with additional 50 volunteers graduating this year.

The organization currently does not manage its alumni community, and has only sporadic encounters with alumni (e.g., after finding our that one alum is now a journalist, the organization got him to write an article about the organization). The organization would like to establish an alumni community in order to stay in touch with its alumni, leverage their skills and knowledge, and foster connections between alumni, and between alumni and current volunteers.

Assumptions:

1. Alumni are interested in staying connected to the organization.

2. There isn’t a proper way for the organization to keep track of alumni and their career paths.

3. There isn’t a proper way for alumni to communicate among themselves and with current volunteers.

Solution

there’s no alumni community. The organization sent emails to alumni and received general expressions of interest from around 100 of them.

Solution description:

a database of alumni, maintained by the organization and made available to the entire volunteers & alumni community. The database can be displayed in the organization’s website, or in a different platform. Another aspect of the solution will be a communication channel between alumni, staff and volunteers.

Out of scope:

Objectives:

Establishing an alumni community and strengthening the connection between the organization and its volunteers post graduation. Establishing opportunities for mentoring, collaborative projects, etc.

Quantitative:

• A database of alumni with the following details: name, years of study, academic institution, study field, role at the organization, years of activity at the organization, fileds of study, current job title, other skills/capabilities, current city of residence.

• Communication platform.

• Integration of the alumni database into a password-protected part of the organizational website.

Potentials:

Risks:

the main concern that I raised with the organization is that there’s no strong enough technological need. The main need I hear is for a database, which theoretically can be made as an excel sheet or a Monday board, at least for internal use. If the organization would like to make its alumni database public (at least for alumni), it will require additional work. I’m also afraid that the part of communicating with alumni and between alumni can be done using a whatsapp/facebook group.

Feature prioritizing:

• Creating a database of alumni.

• Sharing the database with alumni.

• Opening a communication channel.

3rd parities needed: TBD

The team

Tech-stack: Designer (UX / Graphics), Backend, FrontEnd

Idle team:

TBD

Non tech roles:

TBD

Ratings:

* Affective: 3

* Achievable: 5

* Simultaneously working is possible: 4

* Usable: 3

* Mailenable: 3

* Confidence: 3

* Doable: 4

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Question for us:-